Offsite records management made easy & secure
TIMG’s leading records management service provide secure and reliable document storage for organisations of all sizes. With record storage facilities nationwide, alongside rigorous and secure processes, TIMG promises the peace of mind that comes from entrusting your documents to a New Zealand based organisation. TIMG will optimise your records management processes with strategies specifically designed to meet NZ compliance requirements, making it simple for you to lodge, retrieve, and manage your business-critical information.
Need storage boxes?
Our standard Records Management service ensures you get the best deal by taking advantage of bulk storage rates. Perfect for organisations that require a full records storage and management service.
Service available nationwide
Is this solution right for you?
- Do you have legislative or internal process requirements to retain documents for a specified period?
- Do you want easy access to both physical and digital records?
- Do you want a fully secure and audited solution?
Features of TIMG’s records management services
The benefits of records management
With customised solutions to match your requirements, whether you manage your records at document, file, or archive box level, TIMG offers you the stability of dealing with a Kiwi company that has been providing long term record storage solutions in New Zealand since 1974. We take security seriously—from our vehicles, to our buildings and our staff. Our advanced records management software (SAFE Records) gives you full and effective management of your records. Our integrated imaging and destruction services provides a seamless and comprehensive solution.
Why store records offsite?
For many businesses, the value of office and floor space can often make efficient storage and management of files and documents difficult. The security of your records and files should be considered to ensure that your business is not exposed to any risk resulting from loss, damage or unauthorised access to your documents. Other benefits of offsite record storage include secure and purpose-built facilities with advanced fire protection and climate management, protection of business assets in the case of a disaster theft or employee sabotage, better utilisation of your own resources be it employees or physical space and finally, increased efficiency.
Our records management portal, SAFE Records, is a secure platform for full management of files, from organising records retrieval to destruction. SAFE Records will assist with accurate record keeping and allow you to facilitate GDPR requests from Data Subjects to correct, amend or delete personal data that we may securely hold on your behalf. SAFE Records was developed by our own team and has been designed to match the specific requirements and legal obligations of NZ businesses. You can assign different levels of access for staff, ensuring that your sensitive information is not accessed in an unauthorised manner.
Need your file fast? Request a scanned copy
The easy and eco-friendly way to retrieve your archived files
Scan on Demand
If you have physical files archived or stored with TIMG that you need to retrieve quickly, you can request a scanned copy of the relevant records. You can then access and view your files via SAFE Digital, our secure online customer portal.
By scanning your physical files, you are reducing your carbon footprint. If we don’t need to deliver your files to your premises, our drivers do not need to consume fossil fuels and therefore emit carbon. You could even take it a step further and have us securely destroy files you don’t need! 99% of the paper we destroy is recycled to pulp.
What our customers say about us
“The service they provide is hassle free. All pre-booked. They just turn up and do their thing and the guys are always really friendly.”
Department of Corrections
“TIMG made it simple because they worked with us and were flexible with the solutions they offered, rather than dictating the way things needed to be done. Transitioning to TIMG has made our online backups hassle free and more cost effective – that’s what we like.”
Avis Budget Group
“The TIMG team know how to manage a relationship. They keep in touch, listen to what we need, and use their experience to provide practical, cost effective solutions.”
“Thank you again for the excellent service. Your driver was pleasant, professional and had everything sorted in no time re emptying our storage unit. Please pass on our thanks to him.”
Records management services available nationwide
We have TIMG branches located in Auckland, Hamilton, Hastings, New Plymouth, Palmerston North, Wellington, Christchurch and Dunedin.
Check your local TIMG branch details for a full list of locations serviced by each branch:
More Information Management Solutions
Customised Workflow Solutions
Automate paper-burdened business processes
Litigation Support and eDiscovery
Search and extract information including metadata from massive volumes of files
Imaging and Document Capture
Convert your documents and files into accessible electronic formats
Securely dispose of sensitve data on computers or storage equipment/Hard drives