Your complete document management solution for data capture and imaging
TIMG’s data capture and management solutions will provide you with the most cost effective and efficient document conversion outcomes. Our advanced software and hardware, combined with our very high security protocols, deliver a wide range of advanced workflow tools. Our integrated document archiving and destruction services provide you with a complete imaging solution.
Other tangible benefits include more sustainable paper usage.
Only a few files?
As part of our QuickFile service (records management for small business) we offer ‘Scan & Store’ or ‘Scan & Destroy’ options, allowing you to digitise your files on a page by page basis. Perfect for the home office or small business that wants to securely digitise a small selection of documents.
Service currently available to new Auckland customers only
Lots of files?
Our advanced document Imaging service offers secure digitisation, data capture & extraction with software for access to & management of your data online. Perfect for bigger organisations who want to outsource the management of large volumes of information.
Service available nationwide
Is this solution right for you?
- Do you have inefficient paper-based processes with a high level of data entry?
- Do you have files that require offsite storage but must also be accessed quickly and/or frequently?
- Have you tried to manage document digitisation in-house but ended up with backlogs or incorrect metadata capture?
Features of TIMG’s imaging and advanced document capture service
Our most widely adopted imaging service provides the conversion of business files and records to digital images and associated metadata. This can include digitisation of historical files and records, ongoing or newly created files, or a combination of both. These services prove most effective for businesses who need to quickly access information from stored documents and who want to reduce the time it takes for staff to manually search and retrieve files and documents.
Data capture – application, contract and invoice processing
As well as our imaging services for digitising files, TIMG also offers enhanced data extraction services, for complex indexing requirements. This can include new client contracts, application forms, or invoices. Once scanned and indexed we provide images and extracted metadata in the required format for a seamless upload into your CRM, Financial System or ERP. Our scanning and data capture service automatically classifies document types and extracts data from a wide variety of documents, using a wide range of character and information capture techniques.
Our SAFE Digital web portal is a secure platform for viewing and electronically archiving your scanned images. Hosted in New Zealand, and replicated to a back-up data centre, SAFE Digital provides a robust solution for accessing your images securely.
A unique and comprehensive project plan will be developed according to your specific needs:
- Initiation: Our expert team will scope your particular requirements (to work within your budget)
- A test scan or pilot will be arranged and a review will be undertaken upon completion
- If required, access to our SAFE Digital web portal will be arranged to enable you to view and electronically archive your scanned images
- Implementation: Documentation, operations, handover, production, establishment and SAFE Digital training
What our customers say about us
“The service they provide is hassle free. All pre-booked. They just turn up and do their thing and the guys are always really friendly.”
Department of Corrections
“TIMG made it simple because they worked with us and were flexible with the solutions they offered, rather than dictating the way things needed to be done. Transitioning to TIMG has made our online backups hassle free and more cost effective – that’s what we like.”
Avis Budget Group
“I would like to take this opportunity to thank you for your assistance and guidance when I approached TIMG. This is a great system and you and everybody at TIMG have been great to deal with, always professional and friendly. The training I received was comprehensive and it made the journey easy for me. TIMG provides a wonderful service for anybody looking for secure storage.”
Melanie Baker Law
“I felt a bit on the back foot with a simple transaction I had to do today but your staff member was so wonderfully helpful with a warm attitude and patience! It is uncommon these days to get such excellent understanding and service – paced to the caller’s needs.”
Children’s Commissioner’s Office
More Information Management Solutions
Customised Workflow Solutions
Automate paper-burdened business processes
Automated Accounts Payable
Streamline your accounts payable processes
Litigation Support and eDiscovery Services
Search and extract information including metadata from massive volumes of files
Securely store, lodge, retrieve and manage your business documents