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Compliant Records Management for New Zealand Schools
Public schools in New Zealand must comply with the Public Records Act 2005, ensuring records are maintained and available in an accessible format.
What is the Public Records Act?
The Public Records Act 2005 establishes a regulatory framework for information and records management across the public sector.
In essence, it lays out requirements for the types of information that public offices (including schools) must maintain, and how these records must be managed.
What are the requirements for schools?
Public schools in New Zealand are required to maintain full and accurate records. These records must be available in an accessible format until their disposal is authorised.
This means that any physical documents must be stored in a secure, safe manner that protects the records from damage. Any digital records must be securely stored in a manner that does not expose them to digital loss.
Additionally, there are further obligations that schools must abide by in the case of merging or closures.
For a complete guide, see the New Zealand Ministry of Education website.
What kind of records do schools need to maintain?
School records covered by the retention and disposal schedule under the Public Records Act are:
- Student records
- Governance
- Personnel
- Finance
- Property
- Administration
- School history
How can TIMG help?
At TIMG, we have over 30 years of experience managing records for all manner of public and private organisations across New Zealand.
Our end-to-end processes are designed for the highest levels of security and compliance, and we ensure that our clients understand their legal obligations for records management.
From physical and digital document storage to secure digitisation and destruction, we can take care of the full lifecycle of your information.
Related solutions
Records Management
Secure and efficient offsite document storage, simplifying retrieval and management of business-critical information.
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Document Scanning
Digitising your paper documents frees up valuable space, while making them easy to search, retrieve, and organise.
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Document Destruction
We provide secure on-site bins for the safe disposal of your paper documents. Includes delivery, collection, and destruction.
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Secure your records.
Speak to our team today and learn how TIMG can ensure your records management practices are compliant.
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Solutions from TIMG
Records Management
Secure and efficient offsite document storage, simplifying retrieval and management of business-critical information.
LEARN MORE
Uplift Digital Archive
Streamline your digital archiving with Uplift, a comprehensive platform to manage the lifecycle of your digital records.
LEARN MORE
Document Scanning
Digitising your paper documents frees up valuable space, while making them easy to search, retrieve, and organise.
LEARN MORE
Document Destruction
We provide secure on-site bins for the safe disposal of your paper documents. Includes delivery, collection, and destruction.
LEARN MORE
Why choose TIMG?
With over 30 years of industry experience, we solve information management challenges for clients throughout New Zealand. TIMG are trusted by over 15,000 organisations across Australasia and are backed by the strength and heritage of Freightways.
Security-First
We manage sensitive records for several Government and corporate clients, who by default, demand the highest level of information security.
30 Years of Experience
With over 30 years’ industry knowledge and experience, we understand who you are, what you care about, and what your business needs.
Proud to be Kiwi
TIMG's New Zealand heritage means that our focus is on one market, and we are experts in the requirements of New Zealand businesses.