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The Importance of a Comprehensive Information Governance Plan
Without an overarching plan to manage your organisation’s information, solutions can become fragmented and disconnected.
What is information governance?
Information governance is the methodology by which your organisation manages, stores, accesses, modifies, and destroys records and information.
Effective information management helps organisations to have meaningful, reliable and usable information available when their business needs it to enable effective and efficient business operations.
Why do I need an information governance plan?
Every organisation has legal obligations to comply with information governance practices. As such, it’s important to have an enterprise-wide strategy that clearly defines policies regarding:
- Collection of information
- Disclosure of information
- Dealing with requests for information
- Storage, security, retention, and disposal of information
A comprehensive information governance plan also ensures that you can deal with information efficiently and streamline processes that otherwise might lead to confusion, delays, or breaches of compliance.
With information formats and storage options constantly changing, and regulatory legislation subject to amendment, a structured information management process ensures that you can adapt to changes quickly and easily.
Most importantly, an information governance programme formalises intentions for information and records management and therefore decreases the level of risk.
What are the risks of not having a plan?
Without a comprehensive information governance plan, you can unknowingly be in breach of your legal obligations, or your business might begin to suffer from inefficiencies as a result of poor information management.
Many organisations will already have some information management processes in place. However, these are often implemented on an individual scale, and thus can become fragmented and disconnected.
For example, most organisations already have robust processes for archiving and disposing of paper records, but often digital archives are not managed in the same way.
When working digitally, it is easy for multiple versions of files to pile up, for storage to become fragmented, and for insufficient metadata to obfuscate what a document contains, when it was created, and who is responsible for managing it.
In this example, there should be a clear policy regarding how digital files are managed and retention policies should be applied accurately like they are with physical documents. A digital archiving platform such as Uplift can make this process easy and efficient.
Ideally, all information management processes should be informed by the same overarching governance strategy, regardless of their format.
How can TIMG help?
At TIMG, we have over 30 years of information management experience, and have worked with over 15,000 organisations across New Zealand and Australia.
Our comprehensive range of information management solutions ensure that you can build a governance strategy on a foundation of reliability, security, and experience.
- Start your digital transformation journey with our scanning and digitisation solutions.
- Implement an effective archiving framework with our listing and filing service.
- Get on top of your digital files with our Uplift digital archiving platform.
- Protect your physical information with secure offsite records storage.
- Ensure cyber resilience with our cloud storage and tape backup solutions.
- Securely destroy sensitive information with document destruction and IT asset disposal.
Related solutions
Records Management
Secure and efficient offsite document storage, simplifying retrieval and management of business-critical information.
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Document Scanning
Digitising your paper documents frees up valuable space, while making them easy to search, retrieve, and organise.
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Uplift Digital Archive
Streamline your digital archiving with Uplift, a comprehensive platform to manage the lifecycle of your digital records.
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Cloud Backup
Protect your company from cyberattacks, data breaches, and system failures, ensuring business continuity.
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Secure Destruction
We provide a range of secure destruction services including document shredding, IT asset disposal, and more.
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Streamline your information management.
Speak to our team today and learn how TIMG can optimise your information ecosystem.
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Solutions from TIMG
Offsite Tape Backup
Secure your digital information with a backup tape stored in our purpose-built vault. The ultimate backup failsafe.
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Listing and Filing
Expert archiving and filing services to ensure your record archives are organised, accessible, and compliant.
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Document Destruction
We provide secure on-site bins for the safe disposal of your paper documents. Includes delivery, collection, and destruction.
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eWaste Disposal
We will destroy any eWaste and data-bearing devices using industry-leading physical and digital destruction methods.
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Why choose TIMG?
With over 30 years of industry experience, we solve information management challenges for clients throughout New Zealand. TIMG are trusted by over 15,000 organisations across Australasia and are backed by the strength and heritage of Freightways.
Security-First
We manage sensitive records for several Government and corporate clients, who by default, demand the highest level of information security.
30 Years of Experience
With over 30 years’ industry knowledge and experience, we understand who you are, what you care about, and what your business needs.
Proud to be Kiwi
TIMG's New Zealand heritage means that our focus is on one market, and we are experts in the requirements of New Zealand businesses.