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Why should you digitise your documents?
Scanning and digitising your documents with TIMG allows you to easily access them online while freeing up space.
What is document digitisation and scanning?
Document digitisation is a process through which your physical documents and records are scanned and converted into digital formats.
By digitising your documents, you can free up valuable storage space, make your records easier to organise and access, and transform them into searchable files.
What are the benefits of scanning and digitising my documents?
Physical records have a number of shortfalls which can be remedied with high-quality document digitisation.
As more businesses move towards digital-first processes, being able to access, organise, and search documents becomes essential for everyday work. Physical documents lack the ability to be accessed by multiple people at the same time, and access is restricted by where they are physically stored.
Digitising your documents ensures that you can:
- Reduce inefficient paper-based processes: Digital documents are more versatile and much faster to work with. By bringing all your records into a central digital repository, you will always know where they are, what they are, and who has access to them.
- Access files quickly and securely: Paper documents take up valuable space and can be difficult to locate and access. Digital documents not only take up no physical space, they are also much quicker to access on secure networks.
- Decrease time spent on manual data entry: Digital documents are much faster to work with, and digital formats make data extraction more efficient and much simpler.
Do I need to scan and digitise my documents?
TIMG will work with your business to create document digitisation plan that suits your business needs.
This solution is right for you if:
- You have inefficient paper-based processes with a high level of data entry.
- You have files that require offsite storage but must also be accessed quickly and/or frequently.
- You have a legal obligation to store information for certain periods of time, but want to free up valuable space.
- You have tried to manage document digitisation in-house but ended up with backlogs or incorrect metadata capture.
How does TIMG's service work?
Our imaging service provides digitisation of business files and records and associated metadata. This can include the digitisation of historical files and records, files in progress or newly created, or a combination of both. These services have proven to be most effective for companies that need quick access to information from archived documents and want to reduce the time it takes staff to manually search and retrieve files and documents.
In conjunction with our imaging services for digitising files, we also offer you enhanced data extraction services for complex indexing requirements e.g. new client contracts, application forms, or invoices. Once these are scanned and indexed, we provide the images and extracted metadata in the required format for a seamless upload into your CRM, financial system or Enterprise Resource Planning platform. This scanning and data capture service is able to automatically classify document types and can extract data from a wide variety of documents.
When it comes to viewing and electronically archiving your scanned images, our SAFE Digital web portal is a secure platform that allows you to safely perform these functions. SAFE Digital is hosted in New Zealand and is replicated to a backup data centre.
How else can I protect and manage my information?
At TIMG, we offer a range of services to help you manage the full lifecycle of your information.
Uplift Digital Archive
Streamline your digital archiving with Uplift, a comprehensive platform to manage the lifecycle of your digital records.
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Cloud Backup
Protect your company from cyberattacks, data breaches, and system failures, ensuring business continuity.
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Document Destruction
We provide secure on-site bins for the safe disposal of your paper documents. Includes delivery, collection, and destruction.
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Records Management
Secure and efficient offsite document storage, simplifying retrieval and management of business-critical information.
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Why choose TIMG?
With over 30 years of industry experience, we solve information management challenges for clients throughout New Zealand. TIMG are trusted by over 15,000 organisations across Australasia and are backed by the strength and heritage of Freightways.
Security-First
We manage sensitive records for several Government and corporate clients, who by default, demand the highest level of information security.
30 Years of Experience
With over 30 years’ industry knowledge and experience, we understand who you are, what you care about, and what your business needs.
Proud to be Kiwi
TIMG's New Zealand heritage means that our focus is on one market, and we are experts in the requirements of New Zealand businesses.